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Kairos, software for professional services organisations, is the smart, easy way to attribute client time and manage project performance.
WORK SMART.
TIME IS PRECIOUS.
Time in Real-Time
Advanced, intuitive and fast tracking and reporting systems, for real-time evaluation.
Future Ready
Mobile, collaborative & cloud based for maximum fruibility and extension of self.
Project Intelligence
Highly configurable built-in project logics for fast implementation, ease of maintenance and valuable analysis.
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People -
Project -
Performance
Personnel Administration
Kairos is People centric and your employees and contributors are your main asset. Use the Human capital management module to manage and optimise your workforce. Register and manage your personnel, their compensation plan, contract, skills and benefits. Share those details with them and comply with GDPR regulations.
Organisation Visualization
Use Kairos's built in organizational chart and design solution to create a chart for a full picture of your organization. Create roles and a functional structure, assign costs and tasks to the various roles. View profile pictures, contact details and span of control in the chart and give controlled access to the details of every individual.
Employee Safety &
Healthcare Management
Develop workplace safety programs and comply with mandatory safety and healthcare legislations. Manage risks, training, safety gear and healthcare checks for every individual, reduce accidents and injuries.
Leave Management
Use the time-off module to control the application, approval and tracking of employee leave. The module is integrated with the organizational chart, project resource management, payroll preparation and leave policies.
Attendance Management
Managing attendance or presence at work. Set work shifts, manage clocking in and out via mobile geolocation, prepare payroll data through timesheets or use all three of them.
Kairos Connect
Activate Kairos's employee app for fast and easy time, attendance, expense and leave management. Give your employees access to the app's Outlook and Google integrated agenda and smoothly communicate with the entire workforce.
- Foundation
- Sales & Contract Management
- Project Management
- Customer Service
Account Management
Account managers pick up where sales left off and assist with customer retention and expansion. Use Kairos' account management tool to nurture customer relationships.
Service Catalogue Management
Manage all information regarding your specific services. Use it as a knowledge management tool - with constant analysis and updating of descriptions, phases and budgeting times, allowing sales people and consultants to learn about the services.
Quotation Management
Use the Configure, price, quote (CPQ) module for an automatic quoting and proposal process and feasibility study
Project Budget Management
Set and track planned revenue, cost and profit margins, create a personal approval funnel, evaluate the project against profit targets before and during implementation.
Sales Forecast Management
Predict the level of sales that will be closed during a particular sales period. Correct budgeting will allow you to set specific goals for the sales team and will reduce waste in manufacturing and operations.
Contract Management
Keep track of sales, licence, maintenance and service contracts, use legal pre-approved templates and electronic signature.
Capacity Planning
and Resource Management
Create ne w projects, assign the right people, equipment, materials, and finances. Create phases and milestones, know at any time which resources are available and which projects they are assigned to.
Task Management
Divide projects in tasks, assign tasks to employees and help them to stay on top of their tasks, prioritize them and collaborate to gain the context staff need to get them done right the first time. The system centralizes all project related tasks, preventing important ones from being forgotten. Project managers can monitor the status of all tasks and ensure due dates are met. Manage Gantt diagrams.
Time Management
Kairos's time control is advanced, mobile, intuitive and fast while its reporting system promotes real-time management, monitoring and analysis of: time spend on Activities, tasks and projects in progress.
Expense Management
Automate and streamline the expense management cycle, including expense reporting, submission and approval processes, track and submit expenses for rapid reimbursement and client billing.
Change Order Management
Track and manage all change orders, funnel the approval process, add to the project.
Inventory and Procurement
Check availability and reserve or pick inventory items when creating a project. Generate and manage purchase orders and receive purchases into inventory. Transfer inventory items between locations and to customers. Outsource services on time or fixed basis.
Invoice Preparation
and Revenue Recognition
Plan and manage invoice preparation for projects based on time and material, annual fee or fixed price contracts. Create xml files for electronic invoicing.
Customer Service Management
The customer service module can acquire all customer requests received by phone, mail or webform. Customer service representatives can reply directly, open tickets or issue a quotation. Statistics and KPIs complete its functionality.
Project Performance
Management
Through highly configurable built-in project logics for fast implementation and automatic analysis. Analyse financial and operational KPI’s on corporate, business unit and project levels. Easily read and understand results thanks to personalised dashboards. Re-evaluate business strategies, reduce management and consultancy costs.
About Kairos
Kairos is the fusion of two sets of experience: the first derives from expertise in software solutions for professional service organisations; the second is based on the entrepreneurial vision of people who have been there, know the software industry and understand the needs of global innovative companies. Together they understand both the product and the market and know how to put the customer at the center of the relationship.
Not just a software
Kairos teams up with selected referral, reseller and implementation partners to better serve the customer.
Implementation
The professional services teams will work closely with you to understand your organizational needs and ensure that you get the optimal configuration.
Integration
Kairos is supplied with certified API’s which allow for seamless integration with your existing systems.
Training
The training teams will help you to design personalised onboarding and training techniques through classroom, individual or virtual training.
Follow up
What Kairos offers is a partnership, with ongoing technical support and professional advice. It’s a service that helps you grow, and keep growing.
Customer Story
Softlab eliminates all spreadsheets, centralising project time, leave and expense management in one platform and finally implements an organisation based transparent, budget and quotation approval workflow.
