INFORMATION RELATING TO THE TREATMENT OF PERSONAL DATA
(Privacy information pursuant to Article 13 of the EU / 2016/679 European Regulation)
This information pursuant to art. 13 Reg. EU 679/16 – “European regulation on the protection of personal data” (hereinafter GDPR) is given to users and visitors of the site www.kairossoftware.com
Hereby, our Company, the data controller, informs you that the GDPR provides for the protection of the data subjects with respect to the processing of personal data and that this treatment will be based on principles of correctness, lawfulness, transparency and protection of your privacy and your rights. The information is not valid for other websites that can be consulted through our links.
HOLDER OF THE TREATMENT
The data controller of any personal data provided as a result of consulting our site and any other data used to supply our services is: Kairos Software S.r.l.; via di Sottopoggio, 24 55060 Guamo – Capannori (LU).
TYPES OF DATA PROCESSED
Web surfing data
The information systems and software procedures implemented for the operation of this website may acquire, during the course of their normal execution, personal data, the transmission of which is implied in the use of the Internet communication protocols. Such information is not collected in order to be associated with identified data subjects; however, due to its nature, such information could permit the identification of users, through processing operations and associations with data held by third parties. This category of data includes IP addresses or domain names of the computers used by users who access the website, URI (Uniform Resource Identifier) notation addresses of the resources requested, the time at which the request is submitted, the method used to submit the request to the server, the size of the file obtained in response, the numerical code indicating the state of the reply given by the server (sent, error, etc.), and other parameters relating to the user’s operating system and information environment. This data is only used to retrieve anonymous statistical information on the use of the website and to control that it works properly. Such data will therefore be deleted immediately after being processed. Such data may be used to ascertain any liability in the case of any alleged computer crimes to the detriment of the website. Except in the case of an alleged computer crime, for the time being data concerning the access to the website shall be kept for no more than seven days.
Data voluntarily supplied by the user:
- Completion of Contact or Request a Demo Forms
The website www.kairossoftware.com on the “Contacts” page allows interested parties to request information by entering some personal data (such as name and surname, company name of the reference company, e-mail address, country of reference etc)
These data will be processed, manually and also through the use of IT tools by the staff of Kairos Software Srl specially appointed to respond to the user’s request. The personal data entered in the form are divided into two categories: mandatory and optional, as shown in the information request procedure. The provision of the mandatory data and the relative processing for the purposes indicated above are strictly functional to the execution of the request. The other data collected are used to help Kairos Software S.r.l. to offer a better service.
- Completion of the form Join us
The website www.kairossoftware.com on the page “Join us” allows interested parties to apply for an open position by entering personal data, including those contained in the Curriculum Vitae of the candidate. These data will be processed manually or using IT tools by the staff of Kairos Software S.r.l. specifically appointed, and in particular by the staff in charge of the management of human resources, exclusively for the performance of the services necessary for the correct selection of the profiles pertaining to the open positions, with guarantee of protection of the rights of the interested party. The provision of the mandatory data and the relative processing for the purposes indicated above are strictly functional to the execution of the request.
- Newsletters to the addresses indicated on the site
The optional, explicit and voluntary sending of electronic mail to the addresses indicated on this site entails the subsequent acquisition of the sender’s address, necessary to respond to requests, as well as any other personal data included in the message.
LWe inform you that at any time you can exercise, by directly addressing the Data Controller, the rights specified in the appropriate section called “RIGHTS OF THE INTERESTED PARTIES”.
LEGAL BASIS OF THE TREATMENT
Apart from navigation data, the processing of the user’s personal data is exercised by the Data Controller following the consent of the user. The user is free to provide personal data contained in the application forms or indicated in contacts with the Office, to request the sending of informative material or other communications. Failure to provide such data may make it impossible to obtain what is requested.
PLACE AND PURPOSE OF DATA PROCESSING
The processing operations connected to the web services of this site take place at the company headquarters and are only handled by personnel expressly authorized by the Data Controller and, in particular, by employees or collaborators of Kairos Software Srl, appointed as data processors, as well as by companies or consultants appointed as Data Processors.
The personal data provided by users is used by the Data Controller in order to perform its services, as well as the following purposes: statistics, contacting the user and evaluating the user’s profile for personnel selection. The data communicated by the interested party are not communicated to third parties, unless the communication is imposed by legal obligations or is strictly necessary for the fulfillment of the requests.
METHOD OF DATA PROCESSING
Personal data is processed on paper, computer and with automated tools for the time strictly necessary to achieve the purposes for which it was collected.
Specific security measures are observed to prevent the loss of data, illicit or incorrect use and unauthorized access.
Each treatment is carried out in compliance with the procedures set out in articles 6, 32 of the GDPR and through the adoption of the appropriate security measures provided.
We inform you that, in compliance with the principles of lawfulness, limitation of purposes and minimization of data, pursuant to art. 5 of the GDPR, the data collected will be kept for a period not exceeding the achievement of the purpose for which the data are processed, subject to revocation of the consent or request for cancellation by the interested party. Personal data, including CVs, inserted in the “Work with Us” form, will be kept by the Data Controller for a period of 12 months from the time the form is filled in, after which the data will be deleted.
SITE SECURITY MEASURES
For the management of the website specific security measures have been adopted, aimed at guaranteeing the user’s safe access and protecting the information contained on the same site from risks of loss or destruction, even accidental. The antivirus software used in the management of the site is updated periodically in order to avoid data loss due to the action of computer viruses. It should also be remembered that, while guaranteeing the adoption of appropriate anti-virus systems within it, as well as being a legal obligation, it is advisable for the user to provide his work station with a prevention and scanning system against the attack of computer viruses.
RIGHTS OF THE INTERESTED PARTY
As an “interested party” in the processing, the user has the right to obtain from the Data Controller access, cancellation (right to be forgotten), limitation, updating, rectification, portability, opposition to the processing of data, as well as in general, can exercise all the rights provided for by the articles 15, 16, 17, 18, 19, 20, 21, 22 of the GDPR.
The rights can be exercised by written communication send via pec to firstname.lastname@example.org or registered letter with return receipt to via di Sottopoggio, 24 55060 Guamo – Capannori (LU).
EU Reg. 2016/679: Articles 15, 16, 17, 18, 20, 21, 22 – Rights of the Interested Party
We inform you that, as an interested party, in addition to the right to lodge a complaint with the Control Authority, you have the rights listed below, which you can enforce by making a request to the Data Controller.
Art. 15 – Right of access
The interested party has the right to obtain from the Data Controller the confirmation that personal data concerning him or her is being processed and, in this case, to obtain access to personal data and information regarding the processing
Art. 16 – Right of correction
The interested party has the right to obtain from the Data Controller the correction of inaccurate personal data concerning him without unjustified delay. Taking into account the purposes of the processing, the data subject has the right to obtain the integration of incomplete personal data, also by providing a supplementary declaration.
Art. 17 – Right to cancellation (right to oblivion)
The interested party has the right to obtain from the Data Controller the deletion of personal data concerning him without unjustified delay and the Data Controller is obliged to delete personal data without unjustified delay.
Art. 18 – Right to limit the processing
The interested party has the right to obtain the limitation of treatment from the Data Controller when one of the following hypotheses occurs:
a) the interested party disputes the accuracy of the personal data, for the period necessary to the Data Controller to verify the accuracy of such personal data;
b) the processing is unlawful and the subject opposes the deletion of personal data and requests instead that its use be limited;
c) although the data controller no longer needs it for the purposes of processing, personal data is necessary for the subject to ascertain, exercise or defend a right in court;
d) the subject has opposed the processing pursuant to Article 21, paragraph 1, pending verification regarding the possible prevalence of the legitimate reasons of the data controller with respect to those of the data subject.
Art. 20 – Right to data portability
The interested party has the right to receive in a structured format, commonly used and readable by an automatic device, the personal data concerning him provided to a Data Controller. and has the right to transmit such data to another Data Controller without hindrance by the Data Controller to whom it has supplied them.
In exercising their rights with respect to data portability pursuant to paragraph 1, the subject has the right to obtain direct transmission of personal data from one Data Controller to the other, if technically feasible.
Art. 21 – Right of opposition
The interested party has the right to object at any time, for reasons related to his particular situation, to the processing of personal data concerning him pursuant to Article 6, paragraph 1, letters e) of), including profiling on the basis of these provisions.
Art. 22 – Right not to be subjected to automated decision-making, including profiling
The data subject has the right not to be subjected to a decision based solely on automated processing, including profiling, which produces legal effects that concern him or that significantly affects his person.
WHAT IS A COOKIE?
Cookies are small text files stored on the user’s system (computer, tablet or smartphone) during the visit to a website. These files are saved in directories used by the user’s web browser.
Website users may express their consent to the use of profiling cookies as illustrated in the banner on the website by scrolling the page, clicking one of the links in the page or clicking on the “OK” or “X” button placed in the banner.
TYPES OF COOKIES
First and third party technical cookies
Technical Cookies necessary to operate the site
These cookies allow the site to work correctly. There are two types of technical cookies: persistent cookies, which remain even after you close the browser, and session cookies, which are deleted when the browser is closed.
Technical cookies to save your preferences
These cookies allow the website to remember the user’s preferences.
Statistics and Audience Measurement Cookies
Working anonymously and using aggregates, these cookies gather information about how users interact with the website. This allows the site optimization.
Third party technical cookies with features developed by different organisations integrated in the website.
These cookies are sent from third party domains and from partner websites that offer their features in this website.
Profiling cookies for advertising purposes and for remarketing
These cookies (advertising services from third parties) are used to send advertising and personalized contents based on the user’s browsing history on the website. These are needed to create user profiles in order to send advertising messages according to the preferences expressed by the user based on the webpages he usually visits.
COOKIES USED IN THIS WEBSITE
First party technical Cookies to ensure the correct functioning of the Site
Most of the cookies are automatically deleted from the hard drive after the closure of the site (session cookies). Session cookies offer for example the “cart” function during the surfing on other webpages. We use also persistent cookies which remain on your hard drive. When you go back on the page, the system automatically recognizes that it is not the first time the page is visited and it stores the information and the settings you prefer. Persistent cookies (duration from 1 month to 1 year) are saved on the hard disk and deleted after a pre-set time. These cookies are used primarily to make the offer more simple for the user. The only purpose of these cookies is to adjust the supply to the customer requirements.This first party cookies don’t save personal information. Therefore cookies are not attributed to a particular person. Based on the technology of cookies you will only receive informations in pseudonym form.
Third party technical Cookies to ensure correct functioning of technical services
These cookies are used to control the website’s performance.
Third party Statistics and audience Cookies
These cookies provide anonymous / aggregate information about how users interact with the website.
Google Adwords conversions
Doubleclick: Count advertising campaigns conversions
Profiling Cookies for advertising purposes and for remarketing
These cookies are used to send advertising and personalized contents based on the site use.
Google adwords remarketing
Sharing and Connect Social media Cookies
These cookies are used to integrate some common features of the main social media. For example, they allow the registration and authentication on the site – using the button connect – and the sharing of web pages on socials.
Polylang (pll language)
HOW TO DISABLE COOKIES ON BROWSER
At any time you may disable cookies on your browser although this option will restrict the features of the site.
Click “Tools” then “Internet Options.” On the Privacy tab, select “block all cookies” or “allow all cookies”, and then click OK.
Click “Tools” and select the “Options” menu. Click the “Privacy” tab, uncheck the “Accept cookies” and click OK.
Click “Tools” and select the “Options” menu. Click the “Privacy” tab, uncheck the “Accept cookies” and click OK.
Click the Chrome menu on the browser toolbar. Select “Settings”. Click “Show Advanced Settings”. In the “Privacy” section, click the “Content Settings”. In the “Cookies” section, select “Do not allow sites to store data” and control “cookie blocking and third party data site”, and then click OK.
If you use any other browser, look in the Browser settings how to handle cookies.
HOW TO DISABLE THIRD PARTY COOKIES
Servizi Google (https://goo.gl/WX9WPk)