Professional Services Automation

Ensure the best performances in one solution.

Much more than a Project Management Software

Kairos PSA has been created and developed for large service companies. It simplifies planning and process management and improves KPIs.

Why Kairos PSA?

People Centric

Improves efficiency and productivity and allows people to spend more time on meaningful work

Future Ready

Mobile, collaborative & cloud based for future growth and maximum usability wherever you are.

Project Intelligence

Highly configurable built-in project logics for fast implementation, ease of maintenance and valuable analysis.

The most complete Project Management Software

Kairos PSA allows you to manage project planning on time, improving collaboration among teams and allocating resources in the right way.

Keep track of each project’s life cycle: from feasability study to project release and after sales assistance.

Team Management
Team Management

Team Management

Plan, schedule and allocate your human resources, boost efficiency and generate maximum customer satisfaction.
Use the team management module to match your personnel, their skills and career opportunities with the right projects.
Manage personnel details, skills, capabilities and experience.
Check capacity per person and per role and quickly resolve unplanned changes. Get an insight in available hours versus planned hours.

Configure, Price & Quote
Configure, Price and Quote

Configure, Price & Quote

Drive revenue growth by making it simpler and faster to sell complex services and custom projects.
The profitability of your project depends on an accurate estimate. Use Kairos PSA’s Configure, Price and Quote module to manage all information regarding your specific services. Use it as a knowledge management tool - with constant analysis and updating of descriptions, phases and cost estimates. Create quotations and execute a feasibility study.

Project Management
Project Management

Project Management

Deliver better and faster results. Map projects. Keep an eye on progress. Get project accounting right.
Plan project phases using Gantt diagrams. Divide projects and phases in tasks, assign tasks to employees and help them to stay on top of their tasks. Share project documentation with the team, external stakeholders and customers.
Plan and manage invoice preparation for projects based on time and material, annual fee or fixed price contracts.
Provide immediate visibility into budgets, forecasted and actual costs and margins.

Customer Care
Customer Care

Customer Care

Keep your customer in the loop. Manage the follow up on finished projects.
Kairos’ customer care module and customer lounge enables interaction and document sharing during every project phase. The system contains a ticketing function where customer service can handle all customer requests received by phone, mail or through the portal. Customer service representatives can reply directly, open tickets or issue a quotation.

Time Management
Time Management

Time Management

Let your team connect their time, expenses, and invoices to their projects in real time.
Kairos’ time management module is advanced and intuitive and allows for both corporate and individual timesheet management. This module also manages time off and expenses.
The main feature of this module is the Time in Real Time function which allows time attribution by opening and closing the assigned activities in a "start & stop" mode.
A mobile application is available optimising usability in a mobile environment.

Reports and Analytics
Analisi e Report

Reports and Analytics

Get real time data on all your projects. Make informed decisions.
With this module you can evaluate all your projects in real time allowing you to make informed decisions.
The system is equipped with various analysis and reporting capabilities already preset and/or customizable to specific needs. All data and information present in the system can be exported in different formats.
Kairos PSA has its own internal easy to read dashboards displaying the main KPI. The system can also be integrated with Microsoft Power BI.

The most complete project management software

Kairos PSA allows you to manage project planning on time, improving collaboration among teams and allocating resources in the right way.

Keep track of each project’s life cycle: from feasability study to project release and after sales assistance.

CONFIGURE, PRICE & QUOTE

DRIVE REVENUE GROWTH BY MAKING IT SIMPLER AND FASTER TO SELL COMPLEX SERVICES AND CUSTOM PROJECTS.

The profitability of your project depends on an accurate estimate. Use Kairos PSA’s Configure, Price and Quote module to manage all information regarding your specific services. Use it as a knowledge management tool – with constant analysis and updating of descriptions, phases and cost estimates. Create quotations and execute a feasibility study.

TEAM MANAGEMENT

PLAN, SCHEDULE AND ALLOCATE YOUR HUMAN RESOURCES, BOOST EFFICIENCY AND GENERATE MAXIMUM CUSTOMER SATISFACTION.

Use the team management module to match your personnel, their skills and career opportunities with the right projects.
Manage personnel details, skills, capabilities and experience.
Check capacity per person and per role and quickly resolve unplanned changes. Get an insight in available hours versus planned hours.

PROJECT MANAGEMENT

DELIVER BETTER AND FASTER RESULTS. MAP PROJECTS. KEEP AN EYE ON PROGRESS. GET PROJECT ACCOUNTING RIGHT.

Plan project phases using Gantt diagrams. Divide projects and phases in tasks, assign tasks to employees and help them to stay on top of their tasks. Share project documentation with the team, external stakeholders and customers.
Plan and manage invoice preparation for projects based on time and material, annual fee or fixed price contracts.
Provide immediate visibility into budgets, forecasted and actual costs and margins.

CUSTOMER CARE

KEEP YOUR CUSTOMER IN THE LOOP. MANAGE THE FOLLOW UP ON FINISHED PROJECTS.

Kairos’ customer care module and customer lounge enables interaction and document sharing during every project phase. The system contains a ticketing function where customer service can handle all customer requests received by phone, mail or through the portal. Customer service representatives can reply directly, open tickets or issue a quotation.

TIME MANAGEMENT

LET YOUR TEAM CONNECT THEIR TIME, EXPENSES, AND INVOICES TO THEIR PROJECTS IN REAL TIME.

Kairos’ time management module is advanced and intuitive and allows for both corporate and individual timesheet management. This module also manages time off and expenses.
The main feature of this module is the Time in Real Time function which allows time attribution by opening and closing the assigned activities in a “start & stop” mode.
A mobile application is available optimising usability in a mobile environment.

ANALISI E REPORT

GET REAL TIME DATA ON ALL YOUR PROJECTS. MAKE INFORMED DECISIONS.

With this module you can evaluate all your projects in real time allowing you to make informed decisions.
The system is equipped with various analysis and reporting capabilities already preset and/or customizable to specific needs. All data and information present in the system can be exported in different formats.
Kairos PSA has its own internal easy to read dashboards displaying the main KPI. The system can also be integrated with Microsoft Power BI.

Kairos Personas

CEO

Goals set for profitability and success are ambitious. Reach them with ease and support your insights through comprehensive business and performance management.

COO & Resource Planner

Check availability of resources, show assigned projects, manage capacities and create teams based on availability, hard and soft skills. 

Team Member

Easily connect with the company through Kairos people mobile app for smart project time attribution, expense reimbursement requests, leave management and resource booking. 

Project Manager

Manage project, team and documentation, oversee completion rates, financials and prepare invoicing. Keep all your projects under control.

Improve decision-making and increase profitability

Remove

  • Spreadsheets

  • Duplication and data reconciliation

  • Activity-related errors

  • Surprises at closing phase

Increase

  • Team morale, productivity and ownership

  • Efficiency in the activities control allocated to projects

  • Margins and recovery of extra assets

  • Trust and transparency of information through a unified view of the data

  • Ability to predict the project performance
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Reduce

  • Risks
  • Frustration and consequent turnover

  • Losses from errors and/or changes in scope

  • Time needed to attribute time on project

  • Inefficiencies and costs

Create

  • Alignment with all stakeholders

  • Real-time visibility to improve decision-making

  • A digital environment that supports business transformation towards new operating modalities: collaboration and communication among teams, remote work and smart working, used by any device (PC, tablet, smartphone, etc) and on the move

Project Management Software from Mobile Devices

Kairos PSA provides a Mobile App – Kairos People – Available on iOS and Android platforms, which semplifies project management:

  • Corporate communication bulletin board and document sharing
  • Integrated agenda and time allocation on projects
  • Holiday requests and personal leaves
  • Expenses refund requests
  • Booking company resources and their check in/out management
  • Clock in/out (with geolocation feature)
  • Overtime requests
  • Opportunity Register
  • Total Time Allocation
  • Activity List

Learn how Kairos can unleash your potential